Professional Services

Win more work, with less senior time.

For design, cost, project management and brokerage firms. We help your team produce sharper bids and proposals, faster, so your best people spend their time winning, not formatting.

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Bids decide your year. Yet they eat your most senior people.

60%
of bid effort is senior people's time
Professional services

Tender, bid and proposal work, digitised.

What we hear

Seniors buried in proposals

Your most valuable people spend their weeks formatting documents, not winning work.

Quality rides on who's free

The standard of a bid depends on whoever happens to have time that week.

Faster firms win

You lose work you could have won to firms that respond sharper and sooner.

Where teams lose time today
Reviewing long tender submissions
Rewriting reports manually
Searching across disconnected documents
Quality inconsistencies between teams
Repetitive proposal work
Slow internal approvals

operational AI can reduce much of this manual effort.

What changes after deployment
Senior people review exceptions, not every line.
Junior and mid-level teams produce stronger first drafts.
Bid teams reuse knowledge without starting from scratch.
Tender risks are flagged earlier.
Proposals move faster without lowering quality.
Leaders get more time back for clients and winning work.
How to work with us

Most teams start with a short, fixed-fee Review, prove a win, then expand.

Operational Productivity Review
A short, fixed-fee look at where your team's time goes, and what's worth fixing first. The place to start.Fixed fee · 2 to 4 weeks
Win More Work
We rebuild how you produce bids and proposals. Faster, sharper, consistent.
Faster, Sharper Cost Plans
Costing that's quicker and more accurate, with margin protected.
Continuous Improvement
We keep it sharp and improve a new part of the work each quarter.Monthly · rolling
The systems
Every bid, deployed into the work.

The jobs we rebuild for professional services teams, broken down step by step, each ending in an output your seniors can stand behind.

Tender review
01Upload
02Scope analysis
03Benchmark check
04Risk flags
05Review output
Cost check
01Cost plan
02Coverage
03Rate benchmarks
04Gaps & qualifications
05Challenge
Go / no-go
01Opportunity
02Fit & capability
03Win themes
04Risk
05Recommendation
Systems we digitise
Every document-heavy job, rebuilt.

From the first tender to the final submission, the repetitive work that eats senior time, made faster and more consistent. Open any system to see how it works.

01
Tender review
Read the full tender and supporting documents, and surface scope gaps, risks and qualifications.
Outputa defensible review with risks flagged
How it works
  1. Read the tender and all supporting documents
  2. Check scope coverage and surface qualifications
  3. Draft a structured review with risks ranked
BeforeSenior staff reading every page by hand
AfterReviewers checking structured findings and exceptions
Typical impact
3 days → 4 hours
to a reviewed tender
02
Cost plan check
Challenge cost lines against benchmarks and catch gaps and inconsistencies early.
Outputa checked cost plan with variances
How it works
  1. Pull the cost plan and benchmark set
  2. Compare each line against benchmark
  3. Flag gaps, anomalies and missing items
BeforeCost lines checked manually over days
AfterVariances flagged in hours, traced to source
Typical impact
~60% less
time checking cost lines
03
Proposal and bid drafting
Reuse your best capability text and case studies to draft sharper proposals faster.
Outputa strong first-draft proposal
How it works
  1. Pull the brief, win themes and past content
  2. Assemble a tailored first draft
  3. Leave seniors to sharpen, not start over
BeforeWriting each proposal from a blank page
AfterEditing a strong, on-brand first draft
Typical impact
50%+ faster
to a first draft
04
RFP and PQQ assessment
Assess requirements, score fit and structure a compliant, competitive response.
Outputa structured response plan
How it works
  1. Read the requirements and weightings
  2. Map your evidence to each question
  3. Structure a compliant response
BeforeRe-reading long RFPs to find what matters
AfterA clear plan against every requirement
Typical impact
Hours → minutes
to map requirements
05
Scope comparison
Compare supplier and subcontractor submissions side by side and surface the differences.
Outputa like-for-like comparison
How it works
  1. Ingest each submission
  2. Normalise scope into a common structure
  3. Surface differences and gaps side by side
BeforeComparing submissions in separate documents
AfterA like-for-like view in one place
Typical impact
~70% faster
to compare submissions
06
Clarification tracking
Track clarifications and responses so nothing is missed before submission.
Outputa live clarification log
How it works
  1. Capture every clarification and response
  2. Track status and owners
  3. Flag anything unresolved before submission
BeforeClarifications lost across email threads
AfterA live log nothing slips through
Typical impact
Zero missed
clarifications at submission
07
Go / no-go
Sharper, consistent calls on which bids to chase, with win themes and risk.
Outputa go / no-go recommendation
How it works
  1. Assess opportunity, fit and capability
  2. Surface win themes and risks
  3. Produce a consistent recommendation
BeforeGut-feel calls that vary by person
AfterA consistent, evidenced recommendation
Typical impact
Minutes
to a clear recommendation
08
Fee and resource modelling
Build consistent fee and resource estimates aligned to the scope.
Outputa costed resource plan
How it works
  1. Map scope to roles and effort
  2. Apply rates and assumptions
  3. Produce a costed resource plan
BeforeFee estimates built ad hoc each time
AfterConsistent, defensible resourcing
Typical impact
Consistent
resourcing every bid
09
Credentials and CV reuse
Keep project credentials and team CVs current and reusable across bids.
Outputan up-to-date credentials library
How it works
  1. Keep project credentials and CVs current
  2. Match the right evidence to each bid
  3. Reuse without rewriting
BeforeHunting for the latest CV and case study
AfterAn up-to-date library, ready to reuse
Typical impact
Always current
ready to reuse
Operational systems in practice
Built into how your firm wins work, not bolted on.

Not generic AI. Built around your operations and your standards, with the reasoning shown and every figure traceable to its source.

Nothing is automated away. Every output is structured for a person to review, question and sign off.

Draft→Reasoning shown→Exceptions flagged→Senior sign-off
Work Transformers · Operational system
›
Evidence surfaced
What the system actually detects, and why it matters.

On a single tender, here is the kind of evidence the system surfaces for your reviewers.

Pricing mismatchFlagged
M&E rates 18% above regional benchmark across 3 cost lines.
Prelims £1.24m +8% M&E £2.18m +18% over benchmark Groundworks £0.86m -3%
ConfidenceHigh (91%)
Why it mattersLeft unchallenged this inflates the cost plan by roughly £240k before margin.
RecommendationRaise as a clarification before bid submission.
Requires escalationA. Mensah · 09 Jun
Clarification gapFlagged
Prelims scope references a section absent from the tender pack.
ConfidenceMedium (74%)
Why it mattersA missing scope item is a common route to post-award cost disputes.
RecommendationIssue a formal clarification question to the client.
Awaiting clarificationA. Mensah · 09 Jun
Extracted clauseDetected
Liquidated damages capped at 5% of contract value.
ConfidenceHigh (94%)
Why it mattersDefines the firm's exposure ceiling and informs the risk position.
RecommendationCarry into the go / no-go and the bid risk register.
LoggedReviewed
Benchmark deviationOpportunity
Programme 3 weeks longer than comparable schemes of this type.
ConfidenceMedium (81%)
Why it mattersA tighter, evidenced programme is a credible win theme.
RecommendationTest a compressed sequence with the delivery team.
LoggedReviewed
Results
What teams have seen.
3 days → 4 hrs
to produce a tender response
A global cost consultancy rebuilt its tender process and freed senior reviewers to win work.
Global cost consultancyProfessional Services
+18%
win-rate on qualified bids
Sharper go / no-go and consistent submissions across a UK design and build firm.
UK design and build firmProfessional Services
3 days → 4 hrs
to challenge a cost plan
Cost lines checked against benchmarks in hours, not days, at a built-environment advisory firm.
Built-environment advisory firmProfessional Services
Client names withheld at their request.
“They didn't hand us a report. They got inside the work, found where the time was going, and changed it, for good.”
Managing Partner
National professional-services firm
Learn more about how we work →
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Professional Services

See where your bidding is losing time. In two weeks.

A short, fixed-fee review. Two weeks. The firms moving fastest started exactly here.

Book a review