Occupiers

Better workplace and portfolio decisions.

For corporate real estate, workplace and facilities teams. We help you make confident, evidence-based decisions on space and hybrid, and help your stretched team get more done.

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Big property decisions are costly and hard to undo. Your team is stretched thin.

30%+
of space sits underused most days
Occupiers

Workplace and portfolio decisions, made with confidence.

What we hear

Pressure to cut cost

Leadership wants the property bill down, without harming how people work.

Hard calls on space and hybrid

High-stakes decisions made on patchy evidence, under scrutiny.

A small team, many sites

The people who hold the knowledge are spread too thin to keep up.

How occupier teams use AI

This is where AI helps best: not by replacing judgement, but by reducing the manual work around evidence, reporting and option comparison.

Workplace portfolio reviews
Occupancy and utilisation analysis
Workplace strategy support
Employee feedback analysis
Reporting automation
Property option comparison
Project information management
How to work with us

Most teams start with a short, fixed-fee Review, prove a win, then expand.

Operational Productivity Review
Where your team's time goes, and where AI and better ways of working would help. The place to start.Fixed fee · 2 to 4 weeks
Better Workplace Decisions
Confident, evidence-based answers on space and hybrid that leadership can back.
Smarter Portfolio & Space
Right-size the footprint and lower cost, with the numbers to prove it.
Continuous Improvement
Ongoing support and monitoring, so the gains hold.Monthly · rolling
The systems
Every space decision, deployed into the work.

The jobs we rebuild for workplace and portfolio teams, broken down step by step, each ending in an output your seniors can stand behind.

Workplace assessment
01Occupancy
02Utilisation
03Behavioural patterns
04Release opportunities
05Recommendation
Portfolio review
01Leases
02Cost & events
03Scenarios
04Consolidation
05Plan
Change & adoption
01Baseline
02Engagement
03Rollout
04Adoption
05Embed
Systems we digitise
The whole workplace picture, in days not weeks.

Turning scattered data into decisions leadership can act on, across space, cost and people. Open any system to see how it works.

01
Occupancy analysis
Turn access, sensor and booking data into a clear picture of how space is really used.
Outputan occupancy baseline
How it works
  1. Pull access, sensor and booking data
  2. Clean and reconcile the sources
  3. Build a clear occupancy baseline
BeforePatchy, manual occupancy snapshots
AfterA dependable, repeatable baseline
Typical impact
Weeks → days
to an occupancy baseline
02
Utilisation reporting
Produce repeatable utilisation reports leadership can act on.
Outputa recurring utilisation report
How it works
  1. Define the metrics that matter
  2. Generate the report on a schedule
  3. Highlight change and exceptions
BeforeReports rebuilt by hand each cycle
AfterA repeatable report leadership trusts
Typical impact
On demand
reporting, not rebuilt
03
Workplace strategy analysis
Combine survey, utilisation and interview data into structured recommendations.
Outputa workplace strategy brief
How it works
  1. Combine survey, utilisation and interview data
  2. Cluster the patterns and needs
  3. Turn them into clear recommendations
BeforeInsight scattered across teams and tools
AfterA structured workplace strategy brief
Typical impact
2 weeks → 2 days
to a strategy brief
04
Portfolio review
A costed plan to consolidate, release or re-gear space across the estate.
Outputa portfolio action plan
How it works
  1. Map leases, costs and events
  2. Model consolidation and release options
  3. Produce a costed action plan
BeforePortfolio decisions on patchy evidence
AfterA costed plan leadership can back
Typical impact
~12%
off the property cost line
05
Option comparison
Compare property and fit-out options side by side for leadership.
Outputa side-by-side option study
How it works
  1. Define the options and criteria
  2. Score each consistently
  3. Present them side by side
BeforeOptions weighed in long meetings
AfterA clear side-by-side study in minutes
Typical impact
Minutes
to compare options
06
Board and leadership reporting
Turn scattered data into board-ready papers in days, not weeks.
Outputa board-ready paper
How it works
  1. Pull the latest evidence
  2. Structure it to the board's questions
  3. Produce a board-ready paper
BeforeBoard packs taking weeks to assemble
AfterA board-ready paper in days
Typical impact
2 weeks → 2 days
to a board paper
07
Lease event review
Surface upcoming lease events, costs and options early.
Outputa lease event calendar
How it works
  1. Read the leases and key dates
  2. Surface upcoming events and costs
  3. Flag decisions and options early
BeforeLease events noticed too late
AfterEvents and options surfaced ahead of time
Typical impact
Months ahead
of every lease event
08
Change and adoption
Support new ways of working so they actually stick.
Outputan adoption plan
How it works
  1. Baseline how teams work today
  2. Plan engagement and rollout
  3. Support adoption so it sticks
BeforeNew ways of working that fade
AfterChange that holds and is measured
Typical impact
Higher
adoption that holds
09
Feedback analysis
Structure employee and stakeholder feedback into clear themes and actions.
Outputa themed feedback summary
How it works
  1. Gather employee and stakeholder input
  2. Cluster it into themes
  3. Turn themes into clear actions
BeforeFree-text feedback left unread
AfterA themed summary with actions
Typical impact
Hours → minutes
to themed feedback
Operational systems in practice
Built into how your team decides on space, not bolted on.

Not generic AI. Built around your operations and your standards, with the reasoning shown and every figure traceable to its source.

Nothing is automated away. Every output is structured for a person to review, question and sign off.

Draft→Reasoning shown→Exceptions flagged→Senior sign-off
Work Transformers · Operational system
›
Evidence surfaced
What the system actually detects, and why it matters.

On a single portfolio review, here is the evidence the system surfaces for the team.

Occupancy anomalyFlagged
Floor 4 utilisation 23% over 8 weeks, well below portfolio mean.
Floor 1 78% ======= Floor 4 23% == 8-week low Floor 5 57% =====
ConfidenceHigh (89%)
Why it mattersSustained under-use is the clearest candidate for consolidation.
RecommendationModel release of Floor 4 in the option comparison.
LoggedS. Whitfield · 08 Jun
Utilisation trendOpportunity
Peak demand has shifted to Tue to Thu across all sites.
ConfidenceMedium (83%)
Why it mattersSupports a smaller, better-shaped footprint without harming work.
RecommendationRe-base the space standard on observed peak, not headcount.
LoggedReviewed
Lease signalOpportunity
Two leases reach break within 90 days of each other in 2027.
ConfidenceHigh (92%)
Why it mattersA rare window to consolidate two sites into one move.
RecommendationBuild the 2027 consolidation option for the board paper.
LoggedReviewed
Incomplete dataFlagged
Staff survey response rate 41%, below the reliability threshold.
ConfidenceLow (58%)
Why it mattersConclusions drawn on partial evidence carry avoidable risk.
RecommendationFlag as provisional; extend the survey window before sign-off.
Incomplete dataS. Whitfield · 08 Jun
Results
What teams have seen.
12%
off the property cost line
A European occupier right-sized its footprint with evidence leadership could back.
European occupierOccupiers
~18%
space identified to release
A portfolio and occupancy review across a corporate occupier found room to consolidate.
Corporate occupierOccupiers
2 weeks → 2 days
to a board-ready space paper
Faster, evidence-based recommendations a workplace strategy team could act on.
Workplace strategy teamOccupiers
Client names withheld at their request.
“We finally had the evidence to make the call on space, and the confidence to stand behind it at board level.”
Head of Workplace
European corporate occupier
Learn more about how we work →
Related research
Backed by our applied research.
Explore Labs →
Project Destination
Workplace strategy, decoded.
The Destination 2.0® framework for hybrid work and workplace performance.
Learn more →
Project Lighthouse
Adoption is a trust problem.
How AI earns adoption inside real teams and buildings.
Learn more →
Project Horizon
AI that reaches the work.
Deploying model-flexible AI into real operational systems.
Learn more →
Occupiers

See where your team is losing time. In two weeks.

A short, fixed-fee review. Two weeks. The firms moving fastest started exactly here.

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